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Purchase Ledger Clerk



Job description

We are currently seeking a Purchase Ledger Clerk within our Finance Department. The candidate will assist the team with invoices, queries, reconciliations, and payments.

Key Responsibilities

Internally: Daily contact by telephone, email or in person, with other team members and work colleagues from other departments and branches.

Externally: Daily contact with suppliers by telephone and E Mail.

To process Vendor Credit Applications requests from different departments.

To print and ensure all invoices once printed are scanned.

To check /posting invoices with accuracy (with exclusion of expenditure invoices) for payment, including matching up invoices with our purchase orders and liaising with the relevant department(s) within the business.

Ensure all invoices are correctly calculated (including VAT) and sufficiently detailed and meet standard set out in purchase ledger procedures.

Check goods received with invoices on accrual.

Reconcile suppliers’ statements monthly.

Investigate internal and external queries.

Archiving of invoices.

Payment of proforma invoices and others.

Answer incoming calls.

To contribute to continuous improvement of procedures to improve efficiency of the function and the department through the development of relationships with own team members and other departments.

To adhere to quality processes and procedures.

To monitor own progress towards business and individual objectives.

Skills and Experience

Sound organisational and administrative skills, including managing time effectively.

The ability to deal confidently with people with clear and effective communication skills both verbally and in writing.

Good numeracy skills, IT literacy and experience of Microsoft packages.

Proactive, enthusiastic, self-motivated.

Ability to prioritise and multitask.

Responsible and reliable with a flexible attitude.

Previous accounting experience

Good customer service skills when dealing with customers and colleagues.

The ability to work with minimal supervision and make decisions relevant to the successful outcome and conclusion of the processes.

Ability to respond positively to new challenges and change.


Accredited Living Wage Employer

Pension Scheme

Death in Service Benefit

Employee discount

Cycle to work scheme

Discretionary annual bonus, based on company performance

Holiday increases based on length of service

Job type