Purchasing Administrator

With eight branches throughout the Highlands and Islands, MacGregor Industrial Supplies provides a unique resource for northern construction, manufacturing and commerce. Our 17 divisions cater for multiple industries and work together to provide a combined expertise which is unrivalled in the north of Scotland.

Our Head Office has over 250 staff and we are currently recruiting for a Purchasing Administrator to join our busy Purchasing Team based in Inverness.

Working as part of a team, you will be responsible for providing comprehensive administration assistance to ensure the timely delivery of accurate information and high-quality output. This position involves handling various tasks related to the purchasing function. You will need to have experience in accurate data processing, have a positive can-do attitude and be capable of managing your own time and prioritising your workload in a busy environment. The successful candidate will need to have significant administration and data input/analysis experience.

Key Responsibilities

• Assist the Purchasing Manager and the wider team with all buying activities and ensure the smooth operation of the procurement process.

• Undertake general administration tasks, including answering calls, taking and forwarding messages and maintaining the supplier database.

• Manage system data and ensure compliance with Company processes and procedures.

• Ensure all database information is accurate in relation to supplier lead and review times.

• Ensure that price lists and price databases are current and accurate.

• Maintain key procurement documents to ensure that records are up to date and organised.

• Raise and process purchase orders and check on progress through to completion.

• Check availability of goods to ensure quoted lead times can be met.

• Update the relevant sales team or branch with regards to the status of their order.

• Monitor stock movements and provide the buyers with data to help them make informed purchasing decisions.

• Undertake any other purchasing administration tasks as reasonably requested by the Purchasing Manager.

Skills and Experience

• Must have proven experience in administrative roles, preferably in a purchasing environment.

• Excellent IT skills are a must, and in particular will need to have very good Excel skills and be proficient in using database applications and other relevant software.

• Experience in analysing data and providing information to others is essential.

• Excellent communication skills, both verbal and written, with a strong customer service orientation are essential.

• Attention to detail and accuracy in data management is a key requirement along with strong organisational skills and the ability to maintain confidentiality.

• The ability to multitask and prioritise tasks effectively in a fast-paced environment will be necessary.

• Must be a team player with the ability to work collaboratively and independently when required.

• Will need to be flexible and adaptable to changing priorities and responsibilities.

Benefits

• Accredited Living Wage Employer

• Monday to Friday

• Pension Scheme

• Death in Service Scheme

• Employee discount

• Cycle to Work Scheme

• Discretionary annual bonus, based on company performance

• Extra holiday based on length of service.

Applicants must be eligible to live and work in the UK and must already live within a daily commutable distance of Inverness.

This role is 40 hours per week Monday to Friday.