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Purchase Ledger Clerk

Inverness

Job description

Job Overview

We are currently seeking a Purchase Ledger Clerk within our Finance Department. The candidate will assist the team with supplier invoices, credit notes, internal and external queries

Key Responsibilities

  • Internally: Daily contact by telephone, email or in person, with other team members and work colleagues from other departments and branches.
  • Externally: Daily contact with suppliers by telephone and email.
  • To print and ensure all invoices once printed are scanned.
  • To check /posting invoices with accuracy (with exclusion of expenditure invoices) for payment, including matching up invoices with our purchase orders and liaising with the relevant department(s) within the business.
  • Ensure all invoices and credits are correctly calculated (including VAT) and sufficiently detailed and meet standard set out in purchase ledger procedures.
  • Check goods received with invoices on accrual.
  • Investigate internal and external queries.
  • Archiving of invoices.
  • Answer incoming calls.
  • To contribute to continuous improvement of procedures to improve efficiency of the function and the department through the development of relationships with own team members and other departments.
  • To adhere to quality processes and procedures.
  • To monitor own progress towards business and individual objectives.

*May be required to carry out other tasks related to the role.

Skill & Experience

The following skills will be an advantage, however, on the job training will be provided:

  • Sound organisational and administrative skills, including managing time effectively.
  • The ability to deal confidently with people with clear and effective communication skills both verbally and in writing.
  • Good numeracy skills, IT literacy and experience of Microsoft packages.
  • Proactive, enthusiastic, self-motivated.
  • Ability to prioritise and multitask.
  • Responsible and reliable with a flexible attitude.
  • Attention to detail.
  • Previous purchase ledger knowledge is preferential but not essential.
  • Good customer service skills when dealing with customers and colleagues.
  • The ability to work with minimal supervision and make decisions relevant to the successful outcome and conclusion of the processes.
  • Ability to respond positively to new challenges and change.

Benefits

  • Accredited Living Wage Employer
  • Monday to Friday
  • Employee discount
  • Cycle to work scheme
  • Discretionary annual bonus, based on company performance
  • Extra holidays (after one year)

Job type
Permanent
Posted
2025-02-03T00:00:00