Purchase Ledger Clerk
Inverness
Job description
Job Overview
We are currently seeking a Purchase Ledger Clerk within our Finance Department. The candidate will assist the team with supplier invoices, credit notes, internal and external queries
Key Responsibilities
- Internally: Daily contact by telephone, email or in person, with other team members and work colleagues from other departments and branches.
- Externally: Daily contact with suppliers by telephone and email.
- To print and ensure all invoices once printed are scanned.
- To check /posting invoices with accuracy (with exclusion of expenditure invoices) for payment, including matching up invoices with our purchase orders and liaising with the relevant department(s) within the business.
- Ensure all invoices and credits are correctly calculated (including VAT) and sufficiently detailed and meet standard set out in purchase ledger procedures.
- Check goods received with invoices on accrual.
- Investigate internal and external queries.
- Archiving of invoices.
- Answer incoming calls.
- To contribute to continuous improvement of procedures to improve efficiency of the function and the department through the development of relationships with own team members and other departments.
- To adhere to quality processes and procedures.
- To monitor own progress towards business and individual objectives.
*May be required to carry out other tasks related to the role.
Skill & Experience
The following skills will be an advantage, however, on the job training will be provided:
- Sound organisational and administrative skills, including managing time effectively.
- The ability to deal confidently with people with clear and effective communication skills both verbally and in writing.
- Good numeracy skills, IT literacy and experience of Microsoft packages.
- Proactive, enthusiastic, self-motivated.
- Ability to prioritise and multitask.
- Responsible and reliable with a flexible attitude.
- Attention to detail.
- Previous purchase ledger knowledge is preferential but not essential.
- Good customer service skills when dealing with customers and colleagues.
- The ability to work with minimal supervision and make decisions relevant to the successful outcome and conclusion of the processes.
- Ability to respond positively to new challenges and change.
Benefits
- Accredited Living Wage Employer
- Monday to Friday
- Employee discount
- Cycle to work scheme
- Discretionary annual bonus, based on company performance
- Extra holidays (after one year)
- Job type
- Permanent
- Posted
- 2025-02-03T00:00:00